Meeting Agendas & Minutes

Regular Council Meeting Minutes 01/21/10

Minutes of the Conference Meeting of the Borough Council held January 21, 2010, at 7:32 p.m. in the Council Chambers, Borough Hall, 531 Speedwell Avenue, Morris Plains, New Jersey.

Mayor Druetzler called the meeting to order and read the following notice:

I HEREBY ANNOUNCE AND STATE THAT ADEQUATE NOTICE OF THIS MEETING WAS PROVIDED BY VIRTUE OF A RESOLUTION SCHEDULING THE TIME, DATE, AND PLACE OF MEETINGS OF THE BOROUGH COUNCIL OF THE BOROUGH OF MORRIS PLAINS FOR THE YEAR 2010; WHICH RESOLUTION WAS ADOPTED BY THE BOROUGH COUNCIL ON JANUARY 8TH 2010, AND WAS PUBLISHED IN THE MORRIS NEWSBEE AND IN THE DAILY RECORD AND BY THE FORWARDING OF SUCH RESOLUTION TO ALL PERSONS ON THE REQUEST LIST; BY THE POSTING OF SUCH RESOLUTION ON THE BULLETIN BOARD IN THE BOROUGH HALL; ALL OF THE ABOVE ACTIONS BEING IN ACCORDANCE WITH N.J.S.A. 10:4-6, ET SEQ.

 

Present on Roll Call: Mayor Frank J. Druetzler

Council President Jason C. Karr

Councilmembers: Joseph Cecala, Jr.

Laurie J. Fu

Suzanne B. McCluskey

 

Also Present: Gail Fraser, Borough Attorney

 

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ITEMS FOR DISCUSSION

 

Mayor Druetzler advised that the League of Municipalities’ first meeting of the year is being held at the Birchwood Manor on February 17th 2010 at 5:30 p.m.

 

Mayor Druetzler stated that the budget for 2010 is being worked on at this time. There will be no summer help employees hired for the Road Department. As of February 1st, the Tax Assessor’s hours will be Tuesday evenings from 6:00 p.m. to 8:00 p.m. instead of 7:00 p.m. to 9:00 p.m.

 

Mayor Druetzler recommended passing an ordinance to prohibit trailers and commercial vehicles from parking on Borough streets overnight from midnight to 6:00 a.m. Mayor and Councilmembers briefly discussed the types of vehicles that would be prohibited; Councilmember Karr suggested that these vehicles could be identified by their commercial or trailer license plates. Exceptions would include special circumstances such as home construction/remodeling.

 

Mayor Druetzler advised that Council previously looked into purchasing natural gas in bulk with other municipalities. After participating in a conference call, Mayor Druetzler was informed that the price was $8.85; we presently purchase it for approximately $6.68. At this time we will opt out of this shared service, however, should the present price rise, we can consider opting in at a later date.

 

Mayor Druetzler commended Councilmember Coogan for researching the Borough’s telephone bills as the voucher reflects a large reduction.

 

Mayor Druetzler advised that Patriot’s Path Council is celebrating the Boy Scouts’ 100th Anniversary. They wish to come to the Borough for a Flag Salute and a presentation in February or March 2010.

 

Mayor Druetzler stated that Morris Plains Firefighter Bob Webster is heading up the 9-11 Memorial. It was hopeful the financing could fall under the Fire Department’s Section 501(C), however, there are some restraints. After speaking with the Finance Officer, it was suggested to set up a trust account. All councilmembers were in agreement.

 

Mayor Druetzler advised that interviews will be held with the three candidates named by the Republican Committee to fill the vacancy as a result of Stephen S. Welsh’s resignation: Hal Birmingham, James Kaag, and Ray Zabihach.

 

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EXECUTIVE SESSION

Moved by Councilmember Coogan:

 

BE IT RESOLVED THAT Resolution No. 2010-27 entitled, "Executive Session" be adopted.

 

Seconded by Councilmember McCluskey. So ordered.

 

Councilmember Coogan moved to adjourn the meeting at 8:30 p.m.

 

Seconded by Councilmember Cecala. So moved.

 

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________ __________________

Frank J. Druetzler, Mayor

_____________________________

June R. Uhrin, Borough Clerk

Minutes of the Regular Meeting of the Borough Council held on January 21, 2010, at 8:30 p.m. in the Council Chambers, Borough Hall, 531 Speedwell Avenue, Morris Plains, New Jersey.

 

Pledge of Allegiance and Prayer.

 

Mayor Druetzler called the meeting to order and read the following notice:

I HEREBY ANNOUNCE AND STATE THAT ADEQUATE NOTICE OF THIS MEETING WAS PROVIDED BY VIRTUE OF A RESOLUTION SCHEDULING THE TIME, DATE, AND PLACE OF MEETINGS OF THE BOROUGH COUNCIL OF THE BOROUGH OF MORRIS PLAINS FOR THE YEAR 2010; WHICH RESOLUTION WAS ADOPTED BY THE BOROUGH COUNCIL ON JANUARY 8TH 2010, AND WAS PUBLISHED IN THE MORRIS NEWSBEE AND IN THE DAILY RECORD AND BY THE FORWARDING OF SUCH RESOLUTION TO ALL PERSONS ON THE REQUEST LIST; BY THE POSTING OF SUCH RESOLUTION ON THE BULLETIN BOARD IN THE BOROUGH HALL; ALL OF THE ABOVE ACTIONS BEING IN ACCORDANCE WITH N.J.S.A. 10:4-6, ET SEQ.

 

Present on Roll Call: Mayor Frank J. Druetzler

Council President Jason C. Karr

Councilmembers: Joseph Cecala, Jr.

George J. Coogan

Laurie J. Fu

Suzanne McCluskey

 

Also Present: Gail Fraser, Borough Attorney

Leon Hall, Borough Engineer

 

 

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APPROVAL OF CONSENT CALENDAR

 

Councilmember Karr moved:

 

BE IT RESOLVED by the Mayor and Council of the Borough of Morris Plains, that the attached reports be accepted and that said reports be kept on file in the Clerk’s Office:

 

REPORTS

Borough Clerk, December 2009

Dogs & Cats, December 2009

Police Department, December 2009

Building Inspector, December 2009

Fire Prevention, December 2009

Municipal Court, December 2009

Treasurer, December 2009

St. Hubert’s Giralda, November & December 2009

Tax Collector, December 2009 & Year End

Fire Department, January thru December 2009 & Year End

Borough Attorney, Quarterly

Borough Engineer, Quarterly

BE IT FURTHER RESOLVED

THAT Resolution No. 2010-28 entitled, "MORRIS PLAINS LITTLE LEAGUE RAFFLE LICENSE NO. 217-10," be adopted as attached. THAT Resolution No. 2010-29 entitled, "MORRIS PLAINS LITTLE LEAGUE RAFFLE LICENSE NO. 218-10," be adopted as attached.

 

THAT Resolution No. 2010-30 entitled, "TRANSFER OF FUNDS," be adopted as attached.

THAT the Mayor and Clerk be and they are hereby authorized to execute a Risk Management Consultants Agreement, with Wells Fargo Insurance Services USA, Inc., for the year 2010 consulting services.THAT the Mayor be and he is hereby authorized to execute the NJDOT Highway Occupancy Permit Application for improvements to Speedwell Avenue from Morris Plains Avenue to Allen Place, Contract 2010.08, per the Borough Engineer’s correspondence of January 13th 2010.

THAT the Borough Council authorize the Borough Engineer to prepare plans and specifications for a sewage ejector pump, tanks and forcemain for the Morris Plains Teen Center, 27 Tabor Road, per the Borough Engineer’s correspondence of January 12th 2010.

 

THAT the Mayor be and he is hereby authorized to execute the NJDOT Maintenance Agreement for improvements to Speedwell Avenue from Morris Plains Avenue to Allen Place, Contract 2010.08, per the Borough Engineer’s correspondence of January 14th 2010.

THAT the MHS Girls Softball Team be granted permission to solicit donations on Saturday, March 6th 2010, in the Merchant Block.THAT the Borough Council authorize the release and return of $2,824.02, escrow to Baker Properties Limited Partnership, per the Borough Engineer’s correspondence dated December 31st 2009.

THAT the Borough Council authorize the release and return of the one year maintenance, Maintenance Bond No. 09-0742-MN to Owl Contracting in the amount of $14,302.00, per the Borough Engineer’s correspondence dated December 14th 2009.

 

THAT the MHS Prom Committee members be granted permission to solicit donations on Saturday, February 20th 2010, in the Merchant Block. THAT Thomas A. Quirk, 42 Summit Avenue, Cedar Knolls, be hired as a Class II Special Police Officer, at an hourly rate of $18.00 effective January 22nd 2010.

 

THAT the Borough Council authorize the release and return of $443.00, to PSE&G, Malapardis Road Opening Permit #704, per the Borough Engineer’s correspondence dated December 9th 2009.

 

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Seconded by Councilmember McCluskey.

 

Yeas: Councilmembers Karr, Cecala, Coogan, Fu and McCluskey

Nays: None

Absent: None

Abstain: None

 

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APPROVAL OF MINUTES

 

Councilmember Karr moved:

 

BE IT RESOLVED that the minutes of the Executive, Conference & Regular Meetings of December 22nd 2009 be approved.

Seconded by Councilmember Coogan. So ordered.

 

BE IT RESOLVED that the Reorganization Meeting minutes of the January 8th 2010 be approved.

Seconded by Councilmember Cecala. So ordered.

 

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Mayor Druetzler advised the public that interviews would be held this evening with the three proposed council candidates after "Greetings of the Public" and "Reports of Committees."

 

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GREETINGS OF PUBLIC AND INVITATION FOR DISCUSSION

 

Mayor Druetzler opened the meeting to the public. Seeing no one, Mayor Druetzler closed the public portion of the meeting.

 

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REPORTS OF COMMITTEES AND/OR DEPARTMENT HEADS

 

Finance

Councilmember Karr reported on the new recycling dumpsters at the Recycling Center, which were provided by the new contractor. Everything is working out well.

 

Councilmember Karr advised that the budget is being worked on at this time and each department is responsible for submitting a budget to the Finance Office.

 

Public Safety

 

Councilmember Cecala provided a report on our dispatch services at the county level. The transition has gone very well.

 

Chief Thompson provided a report on the police department’s activities.

 

Public Works

Councilmember Coogan stated that the superintendent’s report was distributed. Councilmember Coogan advised that he and Councilmember McCluskey perform an annual inspection of the facilities the first week of every year. Their requests for improvements were completed by the Department of Public Works. The Community Center updates include shelving in the storage room, rearranging an office, touching up the hallways, repairs to metal strips to prevent air leaks in the multi-purpose room, repairing a light in the boiler room, etc. The Borough Hall updates include installing new plywood to a bulletin board and fixing plaster. The Annex improvement include painting over the fire chief’s office and replacing ceiling tiles, etc. A request from Councilmember Karr to update some of the electrical outlets at the Teen Center with three-pronged grounded circuits were completed by Road Department personnel who took electrical classes at the Vo-Tech Center in Denville.

 

Councilmember Coogan stated that the phone service at the Public Works building has been repaired by Ralph Rotando. Councilmember Coogan offered thanks and acknowledged Mr. Rotando’s efforts as above and beyond the call of duty.

 

Mayor Druetzler commended Councilmember Coogan for researching all of the Borough’s telephone bills, which has resulted in savings.

 

Borough Engineer Leon C. Hall provided a report on the EJK Realty site on Route 10.

 

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Public Buildings & Grounds

 

Councilmember McCluskey stated that the Recreation Commission and Shade Tree Commission have not yet held their Reorganization Meeting.

 

Councilmember McCluskey added to Councilmember Coogan’s report that the indoor repairs done by the Public Works Department has progressed nicely.

 

Councilmember McCluskey added that the first meeting of the Memorial Day Parade Committee will be held February 1st 2010 to begin preparations of the May 29th 2010 Parade.

 

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Public Welfare, Sanitation & Sewers

 

Councilmember Fu advised that the Board of Health held their Reorganization Meeting on January 13th 2010. Bob Heiser will continue as President this year, but will not renew his appointment in 2011. Two H1N1 Clinics were held at the Community Center last week and were attended by approximately 200 people. The Board of Health held its annual Rabies Clinic on Saturday, January 16th 2010 and 315 dogs and cats were vaccinated.

 

Councilmember Fu advised that the Municipal Alliance Committee will have two changes: Jan McCabe will now be the Recreation Liaison and Carolyn Gallo will take over as Secretary.

 

Councilmember Fu stated that the Teen Center Committee met on January 5th 2010. There will be some vacancies in 2010. There was an ice skating event in December and a dance on January 8th at the Community Center; both were well attended. They are preparing for their fundraisers for 2010.

 

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Ordinance & Public Utilities

 

Mayor Druetzler reported that the Planning Board held their Reorganization Meeting and Ralph Lopez will be the Chairperson and Sydney Leach will be the Vice Chairperson. The Board of Adjustment will hold their Reorganization Meeting on Monday, January 25th 2010.

 

Mayor Druetzler advised that the League of Municipalities awards three $1,000 scholarships to juniors and seniors residing in the Borough of Morris Plains. Mayor Druetzler advised various schools of the scholarships and hopes to receive some responses.

 

Mayor Druetzler added that he attended a Shared Services Meeting on January 20th 2010 in Roxbury regarding a survey where 34 out of 39 Morris County Municipalities replied. The survey encompassed various ideas for shared services. Three committees are being formed: Tax Assessment, Technology, and Health Services.

 

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PRESENTATION OF COMMUNICATION, PETITIONS, ETC.

 

Mayor Druetzler opened the meeting to the public. Hearing no one, Mayor Druetzler closed the public portion.

 

COUNCIL CANDIDATES

 

Mayor Druetzler advised that a letter was received from the Morris Plains Republican Committee stating the names of candidates to interview for the unexpired term of Stephen S. Welsh: Hal Birmingham, Jim Kaag and Ray Zabihach. Prior to the interviews, Mayor Druetzler thanked each of the candidates for their interest in being part of the Morris Plains Council.

 

Each of the candidates provided information on their backgrounds, as well as their residence in Morris Plains. After hearing from each candidate, Mayor Druetzler polled the councilmembers as to their preference to fill this vacancy. Based on his years at the County and experience in Planning, Roman "Ray" Zabihach was unanimously chosen by Council.

 

Moved by Councilmember Coogan:

 

BE IT RESOLVED THAT Resolution No. 2010-31 entitled "Borough Council Appointment" be adopted.

 

Seconded by Councilmember Cecala.

 

Mayor Druetzler ordered the Clerk to call the roll on the passage thereof and the vote was as follows:

 

Yeas: Councilmembers Karr, Cecala, Coogan, Fu and McCluskey

Nays: None

Absent: None

Abstain: None

 

Mayor Druetzler thanked all the candidates, adding that it was a difficult decision.

 

Mayor Druetzler invited Councilmember Ray Zabihach to come forward to take the Oath of Office, as June R. Uhrin, Borough Clerk, held the Bible.

 

Councilmember Zabihach thanked Mayor and Council.

 

Mayor and Council returned after a five minute break.

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INTRODUCTION OF ORDINANCES

 

None.

 

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ORDINANCES ON SECOND READING

 

None.

 

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RESOLUTIONS

 

Moved by Councilmember Coogan:

 

BE IT RESOLVED THAT Resolution No. 2010-32 entitled, "Standing Committees Amended" be adopted.

 

Seconded by Councilmember Cecala.

 

Mayor Druetzler ordered the Clerk to call the roll on the passage thereof and the vote was as follows:

 

Yeas: Councilmembers Karr, Cecala, Coogan, Fu, McCluskey and Zabihach

Nays: None

Absent: None

Abstain: None

 

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Moved by Councilmember Coogan:

 

BE IT RESOLVED THAT Resolution No. 2010-33 entitled, "Planning Board Appointment" be adopted.

 

Seconded by Councilmember McCluskey.

 

Mayor Druetzler ordered the Clerk to call the roll on the passage thereof and the vote was as follows:

 

Yeas: Councilmembers Karr, Cecala, Coogan, Fu, McCluskey and Zabihach

Nays: None

Absent: None

Abstain: None

 

UNFINISHED BUSINESS

None.

 

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NEW BUSINESS

None.

 

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VOUCHERS

Councilmember Karr moved:

 

BE IT RESOLVED that the following vouchers for January 2010 be approved.

 

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Frank J. Druetzler, Mayor

 

Seconded by Councilmember Coogan.

 

Yeas: Councilmembers Karr, Cecala, Coogan, Fu and McCluskey

Nays: None

Absent: None

Abstain: Councilmember Zabihach

 

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Councilmember Cecala moved to adjourn the meeting at 10:00 p.m.

 

Seconded by Councilmember Coogan. So moved.

 

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Frank J. Druetzler, Mayor

 

_______________________________

June R. Uhrin, Borough Clerk