Meeting Agendas & Minutes

Shade Tree Meeting Minutes 12/07/11

Minutes of the Regular Meeting of the Morris Plains Shade Tree Commission held on December 7, 2011, at 7:00 p.m. in the Borough Chambers. 

Present at roll call were:                             

Present:        

Mr. Donald Salerno, Vice Chairman, Mr. Lawrence Travaglia, Mr. Dave Visscher , Mr. Lloyd Williams, Chairman 

Mr. Robert Dubee, Forester                                        

Absent:     Mrs. Margaret Law 

PLEDGE OF ALLEGIANCE 

Mr. Williams called the meeting to order.  He stated that adequate notice of this meeting has been posted and published in accordance with Chapter 231 of the Public Law of 1975, “Open Public Meetings Act.”

 APPROVAL OF MINUTES

Mr. Salerno moved that the Minutes of the Commission’s November 2, 2011 meeting be approved, seconded by Mr. Travaglia. 

Voice vote.  All in favor.  Motion carried.   

COMMENTS FROM THE PUBLIC

Mr. Williams opened the meeting to the public to speak on matters other than those on the agenda.  Hearing none, he closed this portion of the meeting to the public.   

COMMUNICATIONS

Mr. Williams commented that he attempted to meet with Mr. Shay concerning his letter  with a complaint about a tree, but had no success since Mr. Shay was not at home. Brief cross discussion that resulted in the tree at Mr. Shay’s location being placed on the list to come down.   

BUDGET

Mr. Williams commented there is only $533 left in this year’s budget.  He recommended creating a list of work that needs to be done together with the cost of the work.  This list can be submitted with the 2012 budget. The Commission Secretary stated that the Mayor advised that all work authorized at this meeting must be discussed with the Treasurer.   Cross discussion relating to how costs appear on the budget and when, work required because of the snowstorm, the 2012 budget, outstanding bills that need payment, and the overall budget and voucher process.   

FORESTER’S REPORT

Mr.  Dubee presented his report. 

Mr. Dubee first discussed trees from a list prepared by the Commission Secretary relating to work needed as a result of the snowstorm.  He discussed how the cost of dealing with broken limbs in trees – if done per the contract – would be $60 per limb.  As a result he worked out another way to address these limb issues -- $160 per tree and the charge essentially averaged out over all the trees.  He also provided comments on individual trees that will need to be checked again in the spring.   Nelson Tree was also performing certain work when wires were involved.   Cross discussion as to the original list having been provided by the Department of Public Works (DPW) and whether the list members now have is the same or updated (members have an updated list), discussion about a list in connection with downed wires that was prepared by Councilman Zabihach, costs, review of the memos, and what trees actually may still need attention. 

End of Old Wood Road – Memo dated November 1.  Nothing has been done yet with a certain tree; it may need to be pruned.  This tree was blocking an access area at the end of the road.   It is not an emergency at this time.

20 Glenbrook Road – This tree is in very poor condition and should be put on the removal list and should be removed no later than fall 2012.  It is a large tree, but very little is left of it.  What had to be done now was done.   It should be placed on the Work List.

14 Kathleen Place – On list. 

39 Janeway Place - On list.

9 Winding Way – To be checked in spring 2012. 

Mayfair Road - The DPW took care of most of the tree issues at this roadway.  He will check again as to what has been done. 

The Commission Secretary advised that as to 17 Mayfair Road this tree was indicated to come down in spring 2012.  The Mayor mentioned this tree and perhaps the Forester would take another look at it before spring.  This should be placed on the Work List.   

10 Winding Way – There is no problem at this site other than perhaps needing a small amount of pruning.

37 Headley Avenue – This involves roots destroying a driveway.  It should be placed on the Work List as a tree to be removed.

5 Briarcliff Road – The Commission Secretary stated the Mayor advised her this was the address, not 15 Briarcliff Road.  Messrs. Dubee and Salerno said this tree is in a backyard and is on the Work List to be removed. This situation was also mentioned in an October memo.

38 Sylvan Drive – Snowstorm damage.  This should be placed on the Work List. 

57 Leamoor Drive – This should be placed on the Work List, but should be checked to see if the DPW took care of.

1 Trowbridge Road – Snowstorm damage.  This should be placed on the Work List.

2 Mayfair Road – The Forester stated he was sure this was taken care of.

6 Thompson Way – This was placed on the Work List

9 Sunset Road - Was placed on the Work List.  There is a tree leaning toward a house, and the property owner would like the tree removed. The Forester commented that he is sure that many of the problems at many of these locations have been taken care of.

 15 Academy Street – On the list.

55 Burch Drive – This is Mr. Shay’s property.  The Forester recommends that the Maple tree in the front be taken down.  It is 12” to 24” plus the stump.  It should be placed on the Work List to be done.

18 Thompson Way – Needs limbs trimmed.  Should be put on the Work List. Cross discussion about the various “lists” – the Emergency List and the Work List.   The Forester confirmed that his list is the Emergency List.   

4 Greenwood Road – This is on the Emergency List.

113 Sun Valley Way – Should be on the Work List.

6 Valley Stream – The power company needs to do this work.  The Forester advised he believes his son has already contacted the power company and the work may actually be completed by now.

Bryce Way – Should be on the Work List.

60 Old Wood Road – This has already been discussed. 

56 Old Wood Road – This should be placed on the Work List.

36 Burch Drive – November 15 memo.  This should be on the Work List to be checked in the spring.

Leamoor Drive – November 16 memo.  Tree needs pruning, 24” plus Oak tree.  It is not an emergency, but should be taken care of.

25 Burch Drive – Another tree that should be taken down, 24” Maple tree plus the stump.  It is on the right side front yard.

59 Stiles Avenue – November 18 memo.  There is no problem at this site.

9 Briarcliff Road – A tree is lying on a fence and hanging over.  This should be placed on the Work List.  It is a 12” to 24” Locust tree, no stump is involved.  It is not an emergency.

29 Parker Drive – This is a 12” to 24” Maple tree, in front, that needs pruning.  It can be placed on the “later on” Work List.

Between Trowbridge Road and Mountain Way – There are eight trees in this area that need trimming.  They should be placed on the “later” Work List. 

Tree in Front of the Library – This tree needs trimming and should be placed on the “later on” list.  It is a 12” to 24” tree.  The memo states a dead branch is hanging over the roadway.  The Forester believes this work is done.    There are more than one Library memos. 

5 Wynwood Road – This is on the to-do list.

6 Wynwood Road – This was put on the list. 

 20 Beech Drive – It is a small uprooted stump.  It should be placed on the Work List.

39 Burch Drive – Should be placed on the pruning list with the work to be done at a later date.  It is 12” to 24”. The Commission Secretary advised she needs to research what the costs will be for work to be performed at each individual site.   

Mr. Salerno moved that authorization be given to allow the work on the Emergency Work List to be done, subject to the approval of the Finance Officer, seconded by Mr. Travaglia. 

Voice vote.  All in favor.  Motion carried.  

The Forester advised he will be leaving for Florida shortly after New Year’s Day and will return in April.  His son (David Dubee) will be handling the business in his absence.    

NEW BUSINESS

None. 

OLD BUSINESS 

None. 

There being no further business, Mr. Salerno moved the meeting be adjourned, seconded by Mr. Travaglia. 

Voice vote.  All in favor.  Motion carried.       

Karen M. Coffey    

Commission Secretary 

Maureen Sullivan

Recording Secretary